Program Application Status Configuration
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The Program Application Status (custom metadata type) is used to define the supported status and the supported feature for each status. The Program Application Status is closely linked with the status field on Program Application.
The Program Application Status supports the following:
||The Program Application's Status custom picklist value to use.
||Check if you want the status to follow Draft logic.
||Check if you want the status to follow Submitted logic.
||Check if you want the status to follow Approved logic.
|Default PE Program Status||The default program status to be used when a Program Enrollment is created/updated from Program Application. Please leave it blank if you don't want any Program Enrollment to be created at all for the status.
Please also see the "Support Pre-Acceptance Enrollment" in Program Plan.
||Check to disable the configuration.
Default PE Program Status - Pre-Acceptance Enrollment
It is possible for Program Application to generate Program Enrollment records before setting Program Application's Status = Approved. In Program Plan, the field "Support Pre-Acceptance Enrollment" determines the possibility for this to happen.
If the condition for Support Pre-Acceptance Enrollment is set to "For Application Fee Only", user is required to create an application fee record and enabled the Program Plan to use it for "Auto Generate Application Student Fee".
Now whenever a student applies for this Program Plan, once the Program Application's Status has entered to any 'Submitted' state, a linked Program Enrollment record will generated, and the Program Status for the enrollment record will be assigned based on the custom metadata configurations.
This is the configuration for Program Application Statuses:
A student has applied for a Program Plan that allows pre-acceptance enrollment. The Program Application current status = Draft, according to the table above, which puts the Program Application record in a 'Draft' state, so no Program Enrollment record will be generated.
The user then updates the Program Application status = Pending, this puts the record into 'Submitted' state. Due to the Program Plan that allows pre-acceptance enrollment, a Program Enrollment record will now be generated. Following the table above (Default PE Program Status), the Program Enrollment's Program Status will be 'Draft'.