IPEDS 2021-22 Survey - Winter Collection

+ More

Table of Contents

IPEDS 2021-22 Survey Introduction Prerequisites Winter Collection Procedures Student Financial Aid (SFA) SFA, Part A - All undergraduate counts and financial aid SFA, Part B - Full-time, first-time undergraduate counts SFA, Part C - Full-time, first-time financial aid SFA, Part D - Full-time, first-time who were awarded aid SFA, Part E - Full-time, first-time who were awarded Title IV aid SFA, Part F - Title IV aid awarded to full-time, first-time students by income SFA, Part G - Veteran's Benefits Graduation Rates (GR1) GR1, Part B - Student data record GR1, Part C - Student data record Graduation Rates 200 (G21) G21, Part A - Cohort of Full-Time, First-Time Bachelor Degree-Seeking Students Cohort Year 2013 Admissions (ADM) ADM, Part A - Admission considerations ADM, Part B - Selection process (Applicants/admitted/enrolled students) ADM, Part C - Selection process (SAT/ACT Test scores) Outcome Measures (OM1) OM1, Part A - Establishing Cohorts OM1, Part B - Award Status at Four Years after Entry OM1, Part C - Award Status at Six Years after Entry OM1, Part D - Award and Enrollment Status at Eight Years after Entry

IPEDS 2021-22 Survey

This article provides a procedural guide to produce IPEDS (Integrated Postsecondary Education Data System) report files using the RIO IPEDS app for the IPEDS 2021-22 Survey.

Introduction

This guide is specific to the 'Winter Collection' of survey materials for the IPEDS 2021-22 Survey. The 'Winter Collection' includes the survey components:

Student Financial Aid (SFA) including 'Institutions with only graduate students'.
Graduation Rates (GR1).
Graduation Rates 2000 (G21).
Admissions (ADM).
Outcome Measures (OM1).

Prerequisites

The following managed packages must be installed in the Salesforce org:
- EDA.
- RIO Education.
- RIO Education Reporting (US) [RIO IPEDS application].
The RIO IPEDS permission set must be assigned to the user.
The ‘RIO IPEDS Survey Default’ records must have been entered or updated (refer to the steps in the relevant section below).

Winter Collection Procedures

Student Financial Aid (SFA)

The Student Financial Aid (SFA) survey components comprises of seven parts (A, B, C, D, E, F, and G). All these parts are automated. The required fields of each part are:

SFA, Part A - All undergraduate counts and financial aid

Field Name	Data Type	Format (Guide)
Program Enrollment Fields:
Admission Date	Date	The date the student was admitted to the program.
Program Status	Picklist	The status of the program.
Account (Academic Program) Fields:
Program Level	Picklist	Graduate level of the program, either Graduate or Undergraduate.

SFA, Part B - Full-time, first-time undergraduate counts

Field Name	Data Type	Format (Guide)
Program Enrollment Fields:
Admission Date	Date	The date the student was admitted to the program.
Enrollment Status	Picklist	The enrollment status of the program.
Program Status	Picklist	The status of the program.
Account (Academic Program) Fields:
Program Level	Picklist	Graduate level of the program, either Graduate or Undergraduate.

SFA, Part C - Full-time, first-time financial aid

Field Name	Data Type	Format (Guide)
Funding Allocation Fields:
Status	Picklist	Status of the funding allocation: Requested, Approved, or, Rejected.
Program Enrollment Fields:
Enrollment Status	Picklist	The enrollment status of the program.
Program Status	Picklist	The status of the program.
Funding Fields:
IPEDS Funding Type	Picklist	All funding type applicable to the funding allocation.
Contact (Student) Fields:
Student Context	Picklist	Context of student: First-time, Transfer-in, or Continuing.

SFA, Part D - Full-time, first-time who were awarded aid

Field Name	Data Type	Format (Guide)
Funding Allocation Fields:
Award Year	Text(255)	Year when student was awarded aid.
Status	Picklist	Status of the funding allocation: Requested, Approved, or, Rejected.
Program Enrollment Fields:
Enrollment Status	Picklist	The enrollment status of the program.
Program Status	Picklist	The status of the program.
Funding Fields:
IPEDS Funding Type	Picklist	All funding type applicable to the funding allocation.
Account (Academic Program) Fields:
Qualification Type	Picklist	Type of qualification: Doctoral Degree, Masters Degree, Bachelors Degree, Associate Degree, or Certificate.
Program Level	Picklist	Graduate level of the program, either Graduate or Undergraduate.
Contact (Student) Fields:
Student Context	Picklist	Context of student: First-time, Transfer-in, or Continuing.

SFA, Part E - Full-time, first-time who were awarded Title IV aid

Field Name	Data Type	Format (Guide)
Funding Allocation Fields:
Award Year	Text(255)	Year when student was awarded aid.
Status	Picklist	Status of the funding allocation: Requested, Approved, or, Rejected.
Program Enrollment Fields:
Enrollment Status	Picklist	The enrollment status of the program.
Program Status	Picklist	The status of the program.
Funding Fields:
IPEDS Funding Type	Picklist	All funding type applicable to the funding allocation.
Account (Academic Program) Fields:
Qualification Type	Picklist	Type of qualification: Doctoral Degree, Masters Degree, Bachelors Degree, Associate Degree, or Certificate.
Program Level	Picklist	Graduate level of the program, either Graduate or Undergraduate.
Contact (Student) Fields:
Student Context	Picklist	Context of student: First-time, Transfer-in, or Continuing.

SFA, Part F - Title IV aid awarded to full-time, first-time students by income

Field Name	Data Type	Format (Guide)
Funding Allocation Fields:
Award Year	Text(255)	Year when student was awarded aid.
Status	Picklist	Status of the funding allocation: Requested, Approved, or, Rejected.
Program Enrollment Fields:
Enrollment Status	Picklist	The enrollment status of the program.
Program Status	Picklist	The status of the program.
Funding Fields:
IPEDS Funding Type	Picklist	All funding type applicable to the funding allocation.
Account (Academic Program) Fields:
Qualification Type	Picklist	Type of qualification: Doctoral Degree, Masters Degree, Bachelors Degree, Associate Degree, or Certificate.
Program Level	Picklist	Graduate level of the program, either Graduate or Undergraduate.
Contact (Student) Fields:
Student Context	Picklist	Context of student: First-time, Transfer-in, or Continuing.
Income Level	Picklist	Income level range.

SFA, Part G - Veteran's Benefits

Field Name	Data Type	Format (Guide)
Funding Allocation Fields:
Disbursed Amount	Currency	The disbursed amount for veteran's benefit.
Status	Picklist	Status of the funding allocation: Requested, Approved, or, Rejected.
Program Enrollment Fields:
Program Status	Picklist	The status of the program.
Funding Fields:
IPEDS Funding Type	Picklist	All funding type applicable to the funding allocation.
Account (Academic Program) Fields:
Program Level	Picklist	Graduate level of the program, either Graduate or Undergraduate.

Graduation Rates (GR1)

The Graduation Rates (GR1) survey components comprises of two parts (B and C). All these parts are automated. The required fields of each part are:

GR1, Part B - Student data record

Field Name	Data Type	Format (Guide)
Program Enrollment Fields:
Fall Cohort	Text	An automatic calculation using the start date of enrollment to determine if student's enrollment is in the fall cohort.
Cohort Year	Checkbox	An automatic calculation using start date of enrollment to determine year of the student's enrollment in the cohort.
Enrollment Status	Picklist	The enrollment status of the program.
Contact (Student) Fields:
Student Context	Picklist	Context of student: First-time, Transfer-in, or Continuing.
Ethnicity	Picklist	Indicates from the IPEDS list of ethnicities which the student identifies as.
Gender	Picklist	Indicates the student's self-identified gender.
Account (Academic Program) Fields:
Qualification Type	Picklist	Type of qualification: Doctoral Degree, Masters Degree, Bachelors Degree, Associate Degree, or Certificate.

GR1, Part C - Student data record

Field Name	Data Type	Format (Guide)
Funding Allocation Fields:
Award Year	Text(255)	Year when student was awarded aid.
Program Enrollment Fields:
Fall Cohort	Text	An automatic calculation using the start date of enrollment to determine if student's enrollment is in the fall cohort.
Cohort Year	Checkbox	An automatic calculation using start date of enrollment to determine year of the student's enrollment in the cohort.
Enrollment Status	Picklist	The enrollment status of the program.
Funding Fields:
IPEDS Funding Type	Picklist	All funding type applicable to the funding allocation.
Contact (Student) Fields:
Student Context	Picklist	Context of student: First-time, Transfer-in, or Continuing.
Account (Academic Program) Fields:
Qualification Type	Picklist	Type of qualification: Doctoral Degree, Masters Degree, Bachelors Degree, Associate Degree, or Certificate.

Graduation Rates 200 (G21)

The Graduation Rates 200 survey component comprises of only one part (A) and it uses RIO Survey Defaults. The default fields are as follows:

G21, Part A - Cohort of Full-Time, First-Time Bachelor Degree-Seeking Students Cohort Year 2013

Field	Description	Format (Guide)
ADEXCL	Count of additional exclusions.	Enter headcount (between 1 and 999999).
COMPY7-8	Completers in years 7 and years 8 (completed a bachelor's degree between 151% and 200% of normal time to completion).
STILLENROLLED	Count of still-enrolled students.

Admissions (ADM)

The Admissions (ADM) survey component comprises of three parts (A, B, and C). Parts A and C require Survey Defaults, while part B is automated. The default fields and required fields are as follows:

ADM, Part A - Admission considerations

Field	Description	Format (Guide)
ADMCON1	Secondary school GPA	Enter: 1 for Required, 2 for Recommended, 3 for Neither Required nor Recommended, 5 for Considered but not required.
ADMCON2	Secondary school rank
ADMCON3	Secondary school record
ADMCON4	Completion of college-preparatory program
ADMCON5	Recommendations
ADMCON6	Formal demonstration of competencies (e.g., portfolios, certificates of mastery, assessment instruments)
ADMCON7	Admission test scores - SAT/ACT
ADMCON8	Admission test scores - TOEFL (Test of English as a Foreign Language)
ADMCON9	Admission test scores - Other Test (ABT, Wonderlic, WISC-III, etc.)

ADM, Part B - Selection process (Applicants/admitted/enrolled students)

Field Name	Data Type	Format (Guide)
Program Enrollment Fields:
Start Year	Picklist	The year the applicant would like to commence in the Program.
Contact (Student) Fields:
Student Context	Picklist	Context of student: First-time, Transfer-in, or Continuing.
Gender	Picklist	Indicates the student's self-identified gender.

ADM, Part C - Selection process (SAT/ACT Test scores)

Field	Description	Format (Guide)
SATINUM	Number of enrolled students that submitted SAT scores	Enter headcount (between 1 and 999999), -2 or blank - not applicable.
SATIPCT	Percent of enrolled students that submitted SAT scores	Enter integer percentage (between 0 and 100), -2 or blank - not applicable.
ACTNUM	Number of enrolled students that submitted ACT scores	Enter headcount (between 1 and 999999), -2 or blank - not applicable.
ACTPCT	Percent of enrolled students that submitted ACT scores	Enter integer percentage (between 0 and 100), -2 or blank - not applicable.
SATVR25	SAT Evidence-Based Reading and Writing - 25th Percentile	Enter between 200 and 800, -2 or blank - not applicable.
SATVR75	SAT Evidence-Based Reading and Writing - 75th Percentile
SATMT25	SAT Math - 25th Percentile
SATMT75	SAT Math - 75th Percentile
ACTCM25	ACT Composite - 25th Percentile	Enter between 1 and 36, -2 or blank - not applicable.
ACTCM75	ACT Composite - 75th Percentile
ACTEN25	ACT English - 25th Percentile
ACTEN75	ACT English - 75th Percentile
ACTMT25	ACT Math - 25th Percentile
ACTMT75	ACT Math - 75th Percentile

Outcome Measures (OM1)

All the parts (A, B, C, and D) of Outcome Measures (OM1) are automated and do not require any Survey Defaults.

OM1, Part A - Establishing Cohorts

Field	Description	Format (Guide)
LINE	Cohort type.	1 = First-time, full-time entering students (FTFT). 2 = First-time, part-time entering students (FTPT). 3 = Non-first-time, full-time entering students (NFTFT). 4 = Non-first-time, full-time entering students (NFTPT).
RECIPIENT_TYPE	Recipient type.	1 = Pell Grant recipients. 2 = Non-Pell Grant recipients.
COHORT	Count of 2013-14 cohort.	Enter headcount (between 1 and 999999).
EXCLUSION	Count of exclusions to 2013-14 cohort.	Enter headcount (between 1 and 999999).

OM1, Part B - Award Status at Four Years after Entry

Field	Description	Format (Guide)
LINE	Cohort type.	1 = First-time, full-time entering students (FTFT). 2 = First-time, part-time entering students (FTPT). 3 = Non-first-time, full-time entering students (NFTFT). 4 = Non-first-time, full-time entering students (NFTPT).
RECIPIENT_TYPE	Recipient type.	1 = Pell Grant recipients. 2 = Non-Pell Grant recipients.
AWARD_CERTIFICATES	Number of students conferred an award by your institution (Highest award by August 31, 2017) - Certificates.	Enter headcount (between 1 and 999999).
AWARD_ASSOCIATES	Number of students conferred an award by your institution (Highest award by August 31, 2017) - Associate's.
AWARD_BACHELORS	Number of students conferred an award by your institution (Highest award by August 31, 2017) - Bachelor's.

OM1, Part C - Award Status at Six Years after Entry

Field	Description	Format (Guide)
LINE	Cohort type.	1 = First-time, full-time entering students (FTFT). 2 = First-time, part-time entering students (FTPT). 3 = Non-first-time, full-time entering students (NFTFT). 4 = Non-first-time, full-time entering students (NFTPT).
RECIPIENT_TYPE	Recipient type.	1 = Pell Grant recipients. 2 = Non-Pell Grant recipients.
AWARD_CERTIFICATES	Number of students conferred an award by your institution (Highest award by August 31, 2017) - Certificates.	Enter headcount (between 1 and 999999).
AWARD_ASSOCIATES	Number of students conferred an award by your institution (Highest award by August 31, 2017) - Associate's.
AWARD_BACHELORS	Number of students conferred an award by your institution (Highest award by August 31, 2017) - Bachelor's.

OM1, Part D - Award and Enrollment Status at Eight Years after Entry

Field	Description	Format (Guide)
LINE	Cohort type.	1 = First-time, full-time entering students (FTFT). 2 = First-time, part-time entering students (FTPT). 3 = Non-first-time, full-time. entering students (NFTFT). 4 = Non-first-time, full-time entering students (NFTPT).
RECIPIENT_TYPE	Recipient type.	1 = Pell Grant recipients. 2 = Non-Pell Grant recipients.
AWARD_CERTIFICATES	Number of students conferred an award by your institution (Highest award by August 31, 2017) - Certificates.	Enter headcount (between 1 and 999999).
AWARD_ASSOCIATES	Number of students conferred an award by your institution (Highest award by August 31, 2017) - Associate's.
AWARD_BACHELORS	Number of students conferred an award by your institution (Highest award by August 31, 2017) - Bachelor's.
STILL_ENROLLED	Number of students still enrolled at your institution. Number of students who did not receive an award from your institution (From entry through August 31, 2021).
ENROLLED_ANOTHER	Number of students who enrolled at another institution after leaving your institution. Number of students who did not receive an award from your institution (From entry through August 31, 2021).

survey winter ipeds 2021

Contact Us