RIO Ed - Attendance - Session List (Aura)

This component is used for marking students' attendances. It displays the Sessions that a faculty teaches (and thus will need to take the attendance), and allows the faculty to mark the students who are enrolled to said Session.

Supported configuration

The following are the options that you could configure:

Session list view

1. Icon for Session.
   
   
2. Use Mini Layout = View in mobile mode.
   
   
3. Contact Id = Contact record id (default is current user contact).
   
   
4. Past X Days.
   
   
5. Next X Days.
   
   
6. Session Name Field Expression = Session Name field Expr e.g. `Name` - `SessionRelationalFieldName1`.
   
   
7. Session Description Field Expression List = Session Name field Expr e.g. `SessionRelationalFieldName1` - `SessionRelationalFieldName2`, `SessionField3`, `SESSION_LOCATION`, `SESSION_DURATION`. The support system variables are:
   • SESSION_LOCATION.
   • SESSION_DURATION.
     
     
8. Session Datetime Format = Session Datetime format for "SESSION_DURATION" system variable.
   
   
9. No. of Sessions Today Text.
   
   
10. No. of Upcoming Sessions Text.
    
    
11. No. of Sessions This Month Text.
    
    
12. Current Sessions Text.
    
    
13. Future Sessions Text.
    
    
14. Past Sessions Text.
    
    
15. Show Sessions According To Allocation = Show sessions according to faculty Session allocation. If uncheck, it will show sessions based on faculty  Session Connections.
    
    
16. Session Sorting Order.

Show Sessions According to Allocation

This configuration, when checked, will categorize and list the Sessions according to current, future, and past (as seen in the image above).

• Current Sessions - If the Session has attendances with:
  • Past and future dates.
  • Past and current dates.
  • Future and current dates.
  • Current dates.
    
    
• Future Sessions - If the Session only has attendances with future date.
  
  
• Past Sessions - If the Session only has attendances with past date.

Attendance view

1. Attendance View Title.
   
   
2. Session Connection Name Field Expression.
   
   
3. Session Connection Description Field Expression List.
   
   
4. Total Number of Students Text.
   
   
5. Total Number of Present Students Text.
   
   
6. Total Number of Absent Students Text.
   
   
7. Total Number of Unmarked Students Text.
   
   
8. Total Number of Late Students Text.
   
   
9. Total Number of Excused Students Text.
   
   
10. Add New Checkpoint Text.
    
    
11. Student Session Connection Status.
    
    
12. Student Tile Action.
    
    
13. Student Info Component Name.
    
    
14. Student Info Overlay Modal Header Text.
    
    
15. Student Info Overlay Modal CSS Class.

Show no attendance warning

(v3.5)

Checkbox to enable the highlight of Sessions without attendance taken. 

If there are any past or current Sessions that do not have attendances taken, there will be a warning icon next to the "Attendance" button.

Note: The icon will be automatically removed, when at least one student's attendance is marked as "Attended", "Absent", "Late" or "Excused".

No attendance warning text

(v3.5)

Warning text for the warning icon's tooltip, i.e. "No attendance taken". 

No attendance warning icon

(v3.5)

Warning icon that appears on any past or current Sessions that do not have their attendances taken/marked. 

No attendance warning variant

(v3.5)

Warning variant e.g., info, warning and error. 

Profile Picture Source Object = Picklist (Account, Contact)

Admin can decide the object to retrieve the profile picture (where the profile picture is saved). For person account, please select Account.

Profile Picture File Description

Description of File of Contact to get profile picture from. Defaults to: Profile Picture. This will run a check against a list of Files uploaded under a single Contact/Account to identify which file to be used as the Profile Picture. If multiple Files with the same description are uploaded, it will determine which to use based on the latest LastModifiedDate.

Attendance Marking Info Additional Field Set Name

(Introduced in v3.9)

The property allows admin to define the API name for a field set from the Attendance object. You can use the default field set "rio_ed__AttendanceMarkingAdditionalFields" or create any custom field set.

When the field set is defined, the extra fields added in the field set will be displayed in the "Edit Attendance Info" popup.

Hide Attendance Marking Info System Field

(Introduced in v3.10)

The configuration "Hide Attendance Marking Info System Field" will hide default fields in the attendance note screen.

Additional fields will remain, if "Attendance Marking Info Additional Field Set Name" is populated. This allows users to customize the fields shown in the attendance note screen.

Default Student Sort Order

(v3.14.2)

Introduced student name sorting capabilities, when viewing the list of students for taking attendance in the Community.

Admin can set the default order in which students are listed.

• Student Name A-Z
• Student Name Z-A
• Student Last Name A-Z
• Student Last Name Z-A

Show Booking Fields

(v3.14.4)

Introduced two new attributes, so that Booking fields can be displayed for faculty to view (e.g. date and time of classes).

Create Booking field sets containing your preferred Booking fields, and add them to these attributes:

• Session List Booking Field Set API Name
• Attendance Register Booking Field Set API Name

Custom component to display profile images from external data source

(v3.14.4)

If you are storing students' profile images on an external data source, you can create a custom component to display them.

You will need to reference that custom component in the new attribute "Custom Picture Component Name" here.

See here for a generic guide.

Session quick search

(v3.18.1)

The quick search functionality allows you to filter sessions based on configurable search fields. The functionality is the same as the quick search functionality in the Student Scheduler.

You can set the field(s) to search by editing the "Session Quick Search Index" attribute. For example, to filter based on the name of the course the session is for, you can set the following value: 

course={rio_ed__Course_Offering__r.hed__Course__r.Name}

Sessions can now be filtered by course name by typing it into the quick search box.

Copy previous attendance

(v3.18.1)

For recurring sessions with large numbers of students attending, it would be time consuming to mark the attendance for each session one by one. Instead, you can use the Copy Previous Attendance button to copy the attendance from the session before, which can then be modified as necessary. You can enable this button by enabling the "Show Copy Attendance Button" attribute.

Clicking this button will automatically fill out the attendance with the same details from the previous session. It will copy attendances exactly, with the exception that students that were marked Late for the previous session will be marked Attended for this session. Please note that clicking this button will overwrite the current attendance values for the current session. The Copy Previous Attendance button will also not save the attendance values after copying. You will still need to click Save for the changes to persist. You can, of course, continue to make changes to the attendance values after copying the values from the previous session.

Developer section

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