Master Data Management is a module in RIO Education. This is mostly referring to Master Data we either set up once/rarely in the system. 

During implementation, this data should be setup initially and rarely changes.

Educational Institution

Grade Settings

Grade Settings is part of the Educational Institution data setup. The details will be covered under ‍Grade Management.

Terms

Terms are setup per Educational Institution. The details will be covered under Term Management.

Time Blocks

Time Blocks are the pre-defined template with a start-end time. This will be used in Session Management.

University Department

Grade Settings

RIO Education support different set of Grade Settings per Department/Faculty. The details will be covered under Grade Management.

Courses

Courses are segregated per Department/Faculty. The details will be covered under Program Management.

Faculty Members

Faculty Members are generally Salesforce Contacts in a Department. The details will be covered under Faculty Administration/Community.

Location

Facilities

Facilities can be a building, classroom or even a computer lab inside a Campus Location. This will be used in ‍Session Management.

This module covers terms related data. The data you need to setup when you have a new term. This covers the following topics:

Term

Holidays

Holidays can be defined so that RIO Education will recognize them while processing schedule. This will be used in Session Management‍.

Fee Schedules

While defining a new Term, RIO Education also provide the flexibility to support different fee for different term. The details will be covered in Fee/Billing Management.

Course Offering

Use Course Offering‍ to decide which Course‍ is available in which Term‍.

When an Applicant creates an Application and it is approved, the Applicant will now be recognized as a Student. This module covers everything after the Admission/Application‍ module.

It covers the following topics:

Student Profile

The Student 360 view.

Student Program Enrollment (PE)

Everything about a Program Enrollment‍ including the backend metadata:

1. PE Pathway.‍ 
2. PE Group.
3. PE Discipline‍.

A Program Enrollment also support Grade calculation which will be covered under Grade Management.

Student Course Enrollment (CE)

Everything about Course Enrollment. 

1. Session Connection which will be covered in details in Session Management‍.
2. Fee Line calculation which will be covered in details in Fee/Billing Management.
3. Term Grade which will be covered in details in ‍Grade Management.

Credit Transfer

Everything about credit transfer.

1. Transfer Credits Wizard.
2. Transfer Credit.
3. Transfer Agreement.
4. Agreement Course.
5. Agreement.‍ 

This module covers the Admission process that is using RIO Education's Program Application or Application (EDA). It includes the following topics:

Program Application and Application (EDA)

Program Application Flow

This covers the out-of-box ‍Program Application Flow we exposed in the ‍Student Community.

Application Review Process

This is the internal review/approval process for a Application.

Application to Enrollment Automation

This is the automation that create a Program Enrollment upon Application Approval.

Other Applications

Scholarship/Bursary Application

Housing Application

This module covers the setup of the overall Program Structure from:

Academic Program

An Academic Program can be Accredited (eg. Diploma, Undergraduate, Postgraduate) or Non-Accredited (Short courses).

Program Plan (Version)

Plan Requirements (Group/Course)

Program Course Requirement (Pre-requisite/Co-requisite)

Program Discipline/Program Discipline Requirements

Program Discipline and Program Discipline Requirements are configured here to contribute to the Enrollment Wizard in Student Community.

Program Pathways/Pathway Units

Pathways and Pathway Units are configured here and contribute to the Enrollment Wizard in Student Community. 

This module covers the fee and billing side of RIO. It also includes Financial Aid Integration with system such as Powerfaids, Regent, Campus Ivy, etc.

This module covers anything related to Session:

Session / Session Time

Session Connection

Attendance

Session Template Builder

Session Scheduler

Appointment Scheduler

This module covers: 

Faculty Administration

Qualified To Teach

Qualified Faculty‍

Faculty Affiliation

Faculty Availability Time

Staff Leave‍ 

Student Community is the external portal Student can access. It is also known as Student Experience. It covers all the functionality we exposed for Students. To name a few, there are:

• Application Flow.
• Enrollment Wizard.
• Session Calendar.
• Student Profile.

The following video showcases the RIO Education Student Community and its functions/features.

Do you know that RIO Education supports many Grading standard across the countries? In this module, you can learn more about how it works.

RIO Connect is our middleware solution that integrates RIO Education with many external systems such as Moodle, Canvas, Xero, and many more.

If you have RIO Education and you are looking for options to connect with other external applications, you are at the right place to start with.

How do I start from here?

The following are the top 3 checklist that you may want to go through internally to gauge if RIO Connect is the right thing for you:

1. Is the application a cloud solution? Is the application accessible through the internet? (If it requires connection through VPN or similar or if it requires any strict connectivity, very likely this is a ‘no’.)
   
   
2. Does the application have an API that can be accessed through the cloud?
   
   
3. Does the application mentioned match any of the connectors that we have connected with as listed here?

Checklist completed - What is next?

Depending on the outcome from the top 3 checklist, the following is what you can do next:

• If checklist 1, 2 and 3 are “Yes”:
  • Is there any reference link already shared under the connection list section here?
    • Yes, see if it covers what they are looking for.
    • No, reach out to the RIO Education consultant or partner team to get some information around the specific application.
      
      
• If checklist 1 and 2 are “Yes”, but not 3:
  • Reach out to RIO Education team to see if this is something can be done.
  • Preparing expectations:
    • Consider RIO Connect as a simple point to point connection where possible.
    • Ideally, the integration or the sync should be a 1-to-1 scenario.
    • RIO Connect should not be considered as a data migration tool.
      
      
• None of the above combination:
  • Highly likely that RIO Connect is not a suitable approach.

What RIO Connect is connecting to so far?

Here is a list of connections that RIO Connect has established with so far:

Note that new connections may be added or references may be updated from time to time.

Education institutes across all countries have their respective required compliance reporting standards.

RIO Education is able to cover and support these reporting standards. Find out more in this module.