Overview

This article describes how you can implement Sessions (classes) and attendances for Continuing Education.

Sessions and attendances are predominantly Higher Education functionalities, but these can be used in Continuing Education as well.

Use case

An organization is offering Continuing Education such as short courses, workshops, and/or microcredentials.

These will be administered in several Sessions (classes) throughout their duration, where attendances will be taken.

For example, the organization is offering a short course on “Collaborative Leadership”, which runs for 4 Sessions (classes).

The organization will be able to schedule these Sessions (classes).

When participants register for this short course, they will be enrolled into these Sessions and expected to attend them.

The instructors will then take attendances for these Sessions.

The instructors will also assess the participants for the activities held.

Lastly, the organization can then release the final grades for these participants.

These will calculate the credits earned, and transcripts can be generated if needed.

Setup

When participants register for a Study Offering, a Course Connection and Session Connection must be automatically created.

This is to allow grading and attendance marking to take place.

Course and Grade Criteria

Create a Course record and its Grade Criteria.

For example, this Course has 2 assessment activities (e.g. Quiz and Presentation).

See also: Grading students' individual assignments

Course Offering and Sessions

A Course Offering represents the Term in which a Course runs.

For example, this Course is running in Fall 2024, so, a Course Offering for this Term is created.

Then, create a Session under this Course Offering.

See also: Creating Sessions

Study Offering

Create a Study Offering so that participants can find and register for this short course.

This Study Offering will need to lookup to the Course Offering you have created earlier.

See also: Study Offering

Auto Session Enrollment

Participants are not expected to select their Sessions, as:

• The enrollment wizard will not be available for them.
   
• The setup is most likely to be only 1 Session for 1 Course Offering.

Thus, RIO must be configured so that when a Course Connection is created, it will automatically create a Session Connection as well.

The following needs to be done:

• Deactivate the trigger handler “ CSEN_AutoEnrollment_TDTM ”.
   
• Activate the trigger handler “ SCEN_AutoEnrollment_TDTM ”.
  
  
  • Make sure to allow AfterInsert (i.e. Course Connection record is created with the 'Enrolled' status right from the start).
     
  • The trigger also needs to be able to run the Student Permission Set, since the student will be the one creating the Course Connection record with 'Enrolled Status'.

See also: Auto enrollment to Sessions