Student Scheduler

(Note: For more information on configuring/customizing the Student Scheduler, check out the component article here.)

The Student Scheduler is used by system admin to enroll students into Sessions.

This article will cover the basic function of the Student Scheduler as well as other rules or field sets to customize its usage.

(Try out our RIO Challenge here for a practical exercise.)

Basic functions

1. To start, we must filter the available Sessions by opening the Filter panel through the icon on the right.

Note:

As of v3.10, Shared Sessions (joint-Sessions that are shared by multiple different Course Offerings‍) are supported by the Student Scheduler. This will now display the Sessions that are shared between different Course Offerings, and can be filtered by their Course or Course Offering.

Session Groups‍ (Sessions that are catered for specific group of students) are also supported in v3.10. The Session Group slot will now appear under the relevant Session, where users can then assign students.

2. Fill in the relevant details such as Educational Institution, Department, etc. to narrow down the Session list. If no Session can be seen, try to make sure that at least the Educational Institution filter criteria is filled.

Once the Sessions list is showing the Sessions we are interested in, open the dropdown menu on the right of the Session that we want, then select view.

The list of students eligible for the Session will appear on the left.

Note: The default use for the Quick search tab is to search by student name, but other student information can be added as a search index (i.e. search students by Country).

Head to RIO Ed - Student Scheduler to find out how to configure this.‍

3. To add the student to the Session, simply drag the student from the left panel to the Session.

The Session can then be viewed to show the students assigned to it. A student can also be removed by clicking on him/her and "Remove students".

Note: A student assigned to a particular Session can also be switched to a different Session by dragging and dropping into another one.

Other customizations and features

Waitlist

Session waitlist allows students to be assigned a place in a Session even if its capacity has been exceeded. To read more on enabling waitlists and applying it, check Waitlist‍.

Session rules

Session rules can be set to ensure that students enroll to a minimum amount of Sessions or according to a particular arrangement. For example, students may be required to attend to at least 1 tutorial and 1 lecture session in order to complete their enrollment in a Course.

Check Session Rules for further details and ‍usage example for Student Scheduler. 

Quick search filter

Student information in Contact, e.g. Country of Origin, can be added as a quick search index to serve as a search filter.

Head to RIO Ed - Student Scheduler for the steps on how to set this up.‍