Offering a Program in different campuses and years
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This article covers how institutions can use Program Offering, such as offering an Academic Program to different cohorts/batches of students, or offering it in different campuses.
An education institution offers the 'Bachelor of Business Information System' to its students.
The institution will be conducting the Program in multiple separate campuses (e.g. Sydney and Brisbane), whereby students will enroll to the Program based on the campus that they are studying at.
A Program typically has only one Program Plan as the current, and when a student applies to the Program, it finds and links to the current Program Plan on the enrollment. The Program Plan is therefore not needed on the Program Offering record itself.
There may be use cases where multiple active Program Plans are used. If this is the case, then on the Program Application, we will need to find a way for the student to identify which Program Plan they are applying for. This could be achieved through a custom link from the Program Offering, or a lookup on the Program Application directly.
Additionally, you may want to control the starting Term. The Program Offering has a Term field that can be used to identify the Term that this Program Offering is for, and could be used to populate the starting Term on the Program Application.
Offering the Program by student cohort/batch
The institution plans to offer the 'Bachelor of Business Information System' to its students by their cohort or batch.
Instead of having one Program record for any student to enroll to, the institution can create multiple Program Offerings for different academic years.
For example, when students apply to the Program, they will be enrolled to the Program Offering that matches their cohort.
|Program Offering||Open for which cohort / batch of students|
|Bachelor of Business Information System - 21 / 22||Students who started in the 2021 - 2022 academic year|
|Bachelor of Business Information System - 22 / 23
Students who started in the 2022 - 2023 academic year
Another potential scenario is where the institution might not be offering this Program every year.
For example, the Program could be offered in the 2022 - 2023 academic year, but due to a lack of faculties, it might not be available for students to enroll in 2023 - 2024. The Program could only be available again in 2024 - 2025, once there are sufficient faculties.
In this scenario, a single Program record is not recommended, since any student can enroll to it at any time.
Hence, the institution can create Program Offering records for the specific years that it will be offered (to the matching cohort of students).
Note: The admin will have to make their own customization to the Program Offering to support these additional information.